Project Portfolio

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Executive Summary

As IT Services begins to prepare for the upcoming fiscal year projects, it is important that the status of these projects be relayed to the administrators of the college campus to raise awareness for upcoming project implementations and project status updates as we begin to roll out one of our busiest years ever for IT projects.

Exhibit A will show our current planned projects and the status for each project being done.  Each project will show the summary name of the project, a brief description of the project and a status of where the project lies currently.  It is IT services goal to share project update status reports quarterly throughout the year.
Exhibit B will show completed projects in the project portfolio.  Exhibit B displays the project description and finalization date of the project.

Status updates are categorized as follows:

Concept:  The project has had interest expressed in it to be implemented but discovery has not taken place or has just begun.  This is the first phase project phase.
Discovery:  IT services is currently looking at solutions to the project with various hardware/vendor solutions, estimating pricing, or feasibility study of how the project will impact current services.  In this phase we often look at other campus solutions as well.  This phase may include testing a trial version of the software and or hardware or webinars to seek more information.  Contact with vendors is very high at this phase.
Purchasing:  IT services has conducted a study of the project and looked at pricing options for the project.  If the project requires funding and funding is available then purchasing is done via state procurement methods to obtain the solution.
Implementation:  This phase of the project includes testing, planning, and implementing the project.
Review: A project has been successfully implemented in the past and we are now reviewing ways to make that project more efficient, find cost reductions or alternative cheaper delivery of services, or identify areas needing improvement or enhancement.
Suspended: The project has been halted and may/may not be picked up in the future. Halts to projects may be too fiscally expensive or resource instensive to pursue at the current time.
Please note:  These projects are considered internal to MSU-Great Falls and do not include initiatives already under way or considered part of the MSUii.


Exhibit A: IT Services Planned Projects

The following projects are being considered or planned by IT services for the next fiscal year, with potential stages ranging from concept to review. Upon completion the project listing will be moved to an IT project accomplishments section. The portfolio of projects and their listings here are dynamic. Projects can advance methodically through stages or move back and forth unexpectedly. Projects can be dropped, suspended, added, or changed. This list reflects the current project list.


PROJECT

DESCRIPTION

STAGE

Enable enhanced streaming video abilities to different devices. (Flash interactive Media Server)

Acquire and obtain a server to become a flash media server to begin taking video and encoding it to common accepted standards (flash) to begin with.  Other methods of content streaming will be planned in future years.

Implementation

Patch-Management/Kbox Agent installation

Use new centralized patch management (KBOX), hardware inventory, reporting, and software installation device to manage all computer updates and future ad-hoc software installations.

Review

Domain Migration to gf.local

Controlled and planned upgrade to move all current users and computers under one managed domain called gf.local to add enhanced security, services, and greater flexibility within the domain network

Implementation

Migration of Users Email to Exchange 2010

Upon domain migration, we will migrate users from an exchange 2007 to an exchange 2010 mail server for added features and security

Implementation

Unified Messaging

Implement unified messaging to the exchange 2010 server to offer instant messaging, text to speech, voicemail in inbox, and some VOIP functionality for phone systems

Suspended

Packet Shaper

Purchase and configure a network bandwidth packet shaper to control outgoing and incoming network traffic.  This allows us to still offer streaming services but not consume all available bandwidth for any one service and gives us the ability to maintain dedicated bandwidth for business services such as Banner access.

Review

Exterior building security

Purchase and implement an external security camera system and emergency parking lot call box system to tie into our phone system

Planning

Synchronized network clocks and/or alert system

Explore new clock systems for synchronization with different alert possibilities such as different bells for events triggered by network such as lock down, fire alarm, etc. and or intercom.

Concept

Emergency 911 Dial notification to desktop

Explore systems that will trigger a SNMP trap on the phone system and do a software desktop alert to emergency team members whenever a 911 call is initiated on campus.

Concept

Additional Security Cameras - Internal

Purchase and acquire more internal security cameras to cover areas of the building that we currently have gap coverage in

Implementation

Facutly/Staff OS Upgrade

Upgrade all faculty and staff members operating system to Windows 7 platform.  This also includes annual faculty laptop hardware refresh.

Implementation

Remote Desktop Control Software

Explore remote control software for desktops at an enterprise level to help IT services assist users via remote methods.

Concept

Audio Refresh in B101, G45/46

Replace and redo audio in these rooms as the system is dated and can use newer equipment.

Review

Phone system enhancements

Learn what we can do to improve overall phone system performance or enhancements to match current avaya systems such as improved call groups, group mailboxes and menus systems as well as much more.

Planning

Building and resource scheduling software

Ontime calendar replacement system to offer the full spectrum of needs for event management and meeting room request for our campus.

Planning/Purchasing

Child care center software/security system.

Explore options for child care center software/check in/out/security system

Suspended

Power planning and Faronics’ Igloo installation

Protection of core operating systems and power plan implementation on all faculty staff computers.

Concept

Wireless network enhancement

Continue to look at or do a full hardware refresh on wireless technology to ensure student and staff access on the network and improve quality overall.

Concept

Cell phone coverage booster

Implement product to enhance cell phone reception in all common areas of the campus and boost signal strengths.

Planning/Purchasing

Upgrade Network Core

Our current network core was purchased in 2006 and technologies and internal bandwidth needs have grown.  We may consider looking at implementing a 10G backbone and improved core network services as well as separation into additional vlan technologies and application layer networking support

Implementation

Server Farm OS upgrades.

Virtualize Server Infrastructure Implementation/Purchasing

Document Management/File shares

Explore small scale, internal document management and organization system and/or remodel of existing file and folder shares on the network and migration of all internal msu important documents to the SAN

Concept

Outreach scheduling and online registration system

Explore the Banner solution for online registration of outreach students and classes

Discovery

Additional San if needed

With the addition of video on our network storage we may need to implement another SAN or NAS to compensate for the higher demand in hard disk storage

Purchasing

Trend Micro Virus scan Review

We have used Trend Micro for about 10 years now and other products have matured and moved to other network services.  Our current renewal expires in 2012 and we are exploring alternative means or cost structures to save money if needed.

Review

Blackberry Enterprise Server

With the new model of moving to stipend for cell phones, our blackberry services have decreased with the increase of droid and other mobile devices.  We may be able to downgrade our services to an express version.

Suspended

Backup Systems Review

Our current backup solution leaves a lot to be desired and can be unstable at times.  We will explore cheaper and alternative enterprise backup solutions.

Review

Ipad Interoperability

With the increase in the number of Ipad devices on campus, IT servies will review Ipad apps for the best apps that work well with our existing Microsoft infrastructure.

Discovery

Classroom Clickers

The Clickers have become a complete addition to many different college level classes and we can model our implementation of this based on Bozeman’s implementation and tie to authentication and other items.

Implementation

SharePoint Tools

As we move more college workgroups to SharePoint tools, we may wish to purchase tools that can enhance the functionality of our SharePoint server or expand availability of SharePoint services if we grow too large for our current server capacity.

Review

Retirement of MSUGF  and MSUGF2 domains

Since the great network crash, we have migrated from msugf.edu to msugf2.edu and now will move entirely to the gf.local model domain.  Upon finalization of this project we will completely retire the old domains and accounts.

Implementation

Faculty Staff      hardware refresh

Annual upgrade of faculty and staff computers

Implementation


Exhibit B: IT Services Completed Projects

The following projects have been completed and finalized by IT services.  These projects serve to show the project portfolio for MSUGF IT Services and the completion of work throughout each year.


PROJECT

DESCRIPTION

Date

Simulated Hospital Camera installation

Acquire and install a professional standard definition camera system in the simulated hospital areas for instructors to record lessons and clinical case studies and show that content live or recorded withn the simulated hospital.

Fall 2011

Helpdesk Training

Create a formalized training procedure for helpdesk personnel.  Phone training, D2L support, emergency procedures, etc.

Fall 2011

Library/Distance Upgrade

Hardware refresh of all library and distance learning machines, complete reinstall and upgrade of all library student/patron used computers (excluding laptops).

Fall 2011
Cisco Show and Share solution for pathways Obtain a high end software solution to organize recorded video, video on demand, and live streaming events from different media such as the cameras in the simulated hospital and then offer security as well as the ability to add student comments in-line with video. Fall 2011

Classroom Hardware refresh/reimage

Upon passing the student computer fee, new hardware will be purchased for replacement of older hardware which will then replace other smaller lab machines.  This is an annual maintenance cycle occurring between summer and fall session.

Fall 2011

MIET prep.

Install needed software in classrooms; work with MIET coordinators and GFPS to obtain additional mobile lab devices.

Fall 2011

HEOA requirement - Fiscal Calculator

As part of the HEOA act we will implement a financial aid calculator on the msugf.edu website

Fall 2011

HEOA requirement – DMCA information

As part of the HEOA act we will provide a webpage of information regarding the DMCA copyright laws.

Fall 2011

Computer Lottery

Use new lottery system to remove outdated and older hardware, this was the old computer giveaway to students but complaints have indicated a need to do a fairer way of distribution.

Fall 2011

Bookstore remodel

Wiring and concept for improved security for bookstore remodel.

Fall 2011