Faculty - How to Allow Viewers to Record Videos Using Assignment Folders
How to Allow Viewers to Record Videos Using Assignment Folders
How-To Video
Overview
An Assignment Folder (referred to as 'Drop Box' in a previous version) is a subfolder that shares its user list with its parent folder but gives the users some additional privileges. Assignment Folders enable Viewer users in their parent folder to create and manage their own content while preventing them from viewing other users' content that has not been explicitly shared or made public.
Prerequisites
1. Creating an Assignment Folder
1.1. To give a user access to the Assignment Folder, the user needs to have viewer access to the parent folder. This can be accomplished by sharing the parent folder to the user or group specifically or by sharing with a wider audience such as Anyone at the Organization. If a folder is listed as Anyone at the Organization and it has an assignment folder, everyone in the organization has access to record to that Assignment Folder.
1.2. Go to the Settings of the parent folder and click Share.
1.3. Add a user to the folder by typing in their name or email address in the Add People section or select a wider audience to share with.
1.4. Viewers can only add sessions to the assignment folder if they have viewer access to the parent folder (Fig. 1).
Figure 1
1.5. Go to the Overview tab of the folder.
1.6. On the Overview screen, click on the button labeled "Create Assignment Folder" (Fig. 2).
Figure 2
1.7. Once the assignment folder is created, you will see a new link that is <name of folder> [assignments] (Fig. 3).
Figure 3
1.8. On the main interface page, you will see that the folder has been added as a subfolder to the original with the word "[assignments]" added to the end.
1.9. Now viewers that are shared to the original "Maths 101" in this example will be able to add content to the newly created [assignments] folder.
2. Recording to an assignment folder
Note: As a viewer with assignment folder privileges, you may log in to your organization's Panopto server and download the recorder. Please go to Installing the Windows Recorder or Installing the Mac Recorder if you need assistance with this process.
2.1. Login to the Panopto Recorder.
2.2. Click on the large arrow button to select the folder where you wish to record (Fig. 4). In this example, the user "Student A" was given access to "Maths 101" so they will see and be able to select the associated [assignments] folder under their choices.
Figure 4
2.3. Click on the large red Record button to begin recording your session.
2.4. After recording, you can verify that the session has been recorded by logging in to your organization's server and clicking on your assignment folder (Fig. 5). Remember that you will only be able to edit and delete submissions that you have uploaded to the server.
Figure 5
3. Allow all users in an assignment folder to view other users' content
Note: Starting in Panopto 4.4 we introduced a feature that allows assignment folder users to view the other content submitted to the assignment folder.
3.1. Click on Settings for an assignment folder to enable this setting. The default is that this setting is not enabled, and students cannot see each other assignments (Fig. 6).
Figure 6
4. Closing an assignment folder
4.1. Go to the folder and click on settings.
4.2. On the Overview screen, scroll down to where it says Assignment Folder. You will see the word Close. Clicking this will prevent viewers of the folder from accessing and adding content to the assignment folder, but as the creator, you will still have access (Fig. 7).
Figure 7