Create a Webex Meeting Using Your Personal Room

  1. Visit the Webex Meetings download page at https://www.webex.com/downloads.html/ to download and install the Webex Meetings application for Windows or Mac. 
  2. Once installed, open the application and enter your Net ID in the email address field and click Next. 
  3. Enter the password you used when setting up the Webex account from the email you received. (Note:  This password is not your campus network password.)
    • If you do not remember your password, click on the "Forgot password?" link to be directed to the Webex password reset page. 
  4. The URL that shows near the top of the application window is the URL you will provide to your students to access your meeting.This URL will not change, so you can copy the URL and paste it into a content topic or announcement in Brightspace.webex application interface
  5. Click on the green "Start Meeting" button to begin your virtual classroom session. 
  6. The next screen allows you to disable your webcam from being displayed to the meeting participants. This is recommended, unless necessary, to conserve bandwidth and avoid unnecessary technical problems. Disable the camera by clicking on the icon that looks like a camera, as shown in the image. When you are ready to start the meeting/class click on the green "Start Meeting" button. webex pre meeting interface
  7. On the right side of this window you will see a list of the students who are currently logged into the Webex session.webex meeting participant list
  8. Congratulations! Your virtual classroom session has begun. Please see below for information regarding additional tools that are available to you during your virtual classroom session. 
  9. When you are ready to end the meeting/lecture, click on the small red circle with an "x" and then click on End Meeting. You can also end the meeting from the menu by clicking on File > End Meeting. 


Recording Your Webex Lecture

  1. Begin your Webex meeting by following the steps listed above. 
  2. Hover your mouse near the bottom of the window and click on the record button. webex meeting record button
  3. A small popup window will open above the record button. Click on "Record" on this popup window. webex recording window
    • If you get an option to save to your computer or to the cloud, you can select either. Save to your computer will immediately save the video file to your computer once the meeting is concluded. With "save to cloud" you will receive an email a few minutes after your meeting with a link to view/download the video. 
  4. Once you click the "Record" button, you will see a small icon near the top right of the window, indicating that the meeting is being recorded. webex recording
  5. Once your meeting/class period is over and you end the meeting in Webex, your video will be processed by Webex. You will receive an email within a few minutes from "messenger@webex.com". 
  6. Click on "Play Recording" in the email to be taken to a web page that shows your video. Click on the small download icon on this page to download your video from Webex, as shown below.webex download iconNote: Videos need to be downloaded from Webex and uploaded into Panopto in order to share them with students. Please see the Panopto module for instructions on uploading videos to Panopto. 

Sharing Content

  1. During lecture you may want to share your screen or a virtual whiteboard. To share content begin by moving your mouse near the bottom of the meeting window and clicking on the "share" icon and then click on the application, window, or desktop you wish to share. If you scroll down within this window, you will see a "new whiteboard" option. Clicking on that will give you a virtual whiteboard that students can view.webex share content examplenew whiteboard option
  2. Once you are sharing your screen, you will see a bar near the top of the screen. Hovering over this bar will give you access to tools, such as annotation. Selecting annotation will allow you to highlight, draw, or insert a marker on the screen to point out things you are discussing. 
  3. If you want to disable annotation, hover over the bar again and click on annotation again. 
  4. If you wish to stop sharing your screen, hover over the toolbar and click on "Stop Sharing".