Faculty - How2 Use the Attendance Tool to Track Attendance
What are the basics of Attendance?
The Attendance tool enables you to create registers that track attendance for activities within your organization or course. You can track attendance for any number of activities and customize your registers to suit your needs.
Use the Attendance tool to create sessions to track attendance and define attendance statuses for your activities. You can assign grades for user attendance, view attendance results, and track users that have poor attendance.
How attendance is calculated
The % Attendance field is calculated by adding the total assigned % for each status and then dividing it by the number of statuses that have an assigned %. This is represented using the following illustrated formula:
Sum of Assigned % / Total of statuses with an Assigned % x 100
To understand how this calculation works in practice, consider a scheme with the following set of statuses:
Symbol
Status Full Name
Assigned %
Order
P
Present
100
1
A
Absent
0
2
L
Late
75
3
AA
Authorized Absent
4
If the associated register has four sessions and you assign a user each of the above statuses (one for each session), their % Attendance field would include the P, A, and L statuses and ignore the AA status since its Assigned % is blank. As such, the user would have a % Attendance of 58.33 ((100+0+75)/(100x3)x100=58.33). Adding an Assigned % of 100 to the AA status would change the user's % Attendance to 68.75 ((100+0+75+100)/(100x4)x100=68.75).
Track attendance
- On the Attendance Datapage, click the Enter Attendance Data icon and enter attendance data for your sessions.
- Use the Attendance Status drop-down lists to change the attendance status for your users. You can also click Set Status to set the same status for all users.
Set your Cause for Concern percentage
The Cause for Concern metric helps you track learners that fail to meet your attendance requirements by placing the Cause for Concern icon beside their names on the Attendance Data page.
- From the Attendance Registers page, click New Register or Edit Register from the context menu of an existing attendance register.
- In the Cause for Concern field, enter a percentage that indicates your minimum attendance requirement.
- Click Save.
Delete attendance sessions, registers, or schemes
Deleting a session clears all associated attendance data. Only delete sessions when you are confident that you no longer need the attendance data.
From the Attendance Registers page, do one of the following:
- To delete sessions in a register or scheme, on the Edit Register page, click the
Delete icon beside the applicable session. All attendance registers must have at least one session.
- To delete a register or attendance scheme, from the context menu, click Delete.